STN Conference Terms and Conditions

 

School Transportation News/STN Media Group (“STN”) is a publication company that produces the annual Transportation Students with Disabilities and Special Needs Conference and Trade Show (“TSD Conference”), STN EXPO EAST Conference and Trade Show (“STN EXPO Indy”),  the STN EXPO West Conference and Trade Show (“STN EXPO Reno”), the Bus Technology Summit Virtual Conference and Trade Show (“BTS Virtual Conference”) and the TSD Virtual Conference and Trade Show (“TSD Virtual”).

The following Conference and Participation Terms and Conditions apply to all Participants to any STN hosted events. STN may, in its sole discretion and at any time determined by STN, cancel, revoke, or refuse from any individual or company the following: Conference registration, trade show booth reservations, badge credentials and purchases. STN will not be responsible for any penalty, fee, loss, or expense that might result from such action. STN reserves the right to make changes to the Terms at any time without notice to Participant. It is Participant’s responsibility to frequently review the Terms posted on the conference website for any changes.

Event Postponement/Cancellation

In the event that STN postpone or cancels a hosted conference for any reason, refunds will not be issued. Registrants and exhibitors may request to transfer paid registration fees with STN Media Group/School Transportation News as payment towards a future STN hosted conference.

Code of Conduct

Harassment includes offensive verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate language, and unwelcome sexual attention.

Non sponsor participants shall not utilize the conference networking and communication platforms to promote events and companies outside of and unrelated to those connected to the event. 

Speakers and sponsors participating in presentations, virtual trade show booths, and related chats are also subject to the anti-harassment policy. In particular, partners should not use sexualized images, activities, or other material. Staff, including volunteers, should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Sponsors shall use discretion when attending a session presented by a competitor’s company. Sponsors shall not attend a competitor’s session with ill intent, aggressive or soliciting behaviors. 

Participants asked to stop any harassing behavior are expected to comply immediately. Warnings may be issued, or participants may be asked to leave, and sponsorships may be terminated without the option for a refund at the sole discretion of the conference organizers. 

Be careful in the words that you choose. Remember that sexist, racist, ableist, and other exclusionary jokes can be offensive to those around you. Excessive swearing and offensive jokes are not appropriate for STN.

If a participant engages in behavior that violates this code of conduct, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund.

Procedure for Handling Harassment

Attendee Procedure for Incident Handling

Keep in mind that all STN staff will have an identifier with the words ” Staff” – for our virtual conferences. STN staff will be prepared to handle any harassment incidents. All of our staff are informed of the code of conduct policy and guide for handling harassment at the conference.

Report the harassment incident, preferably in writing, to a conference staff member. All reports are confidential. When reporting the event to staff, try to gather as much information as available, but do not interview people about the incident. Staff will assist you in writing the report and collecting information.

The important information consists of:

  • Identifying information (name/company) of the participant doing the harassing
  • The behavior that was in violation
  • The approximate time of the behavior (if different than the time the report was made)
  • The circumstances surrounding the incident
  • Other people involved in the incident
  • STN staff are well-informed on how to deal with the incident and how to further proceed with the situation.

A listing of STN staff is located here. If at all possible, all reports should be made directly to Tony Corpin, Ryan Gray & Alice Sabedra.

 

Contact Information

If you are being harassed, notice that someone else is being harassed, or have any other concerns during STN, please contact the STN team or STN employee. They can either directly help or contact another STN representative who can.

If the matter is especially urgent, please contact any of these individuals:

Tony Corpin, President & Publisher, tony@stnmedia.com

Ryan Gray, Chief Content Officer, ryan@stnmedia.com

Alice Sabedra, Event Manager, alice@stnmedia.com

STN staff will be happy to help participants who are experiencing harassment to feel safe for the duration of the conference. We value your attendance.

 

Digital Release:

Permission, Rights, Consent and Release Policy to be Photographed, Imaged, Digitally Reproduced, Videotaped or Transmitted:

Any attendee, registrant, exhibitor, service provider or staff person hereby grants full and complete permission and reproduction rights forever, and to hold harmless forever, in any format, viewable, published or distributed anywhere in any manner, at any time, now or in the future, to STN Media and/or its successors, representatives or assignees, to use, print, tape, digitally collect, record, store or transmit their image(s), in whole or in part, altered or not, with or without attribution, in any kind of materials, printed, stored, or used online or electronically transmitted or posted at a website, without any compensation or payment of any type, without further permission or limit.

This blanket permission to be photographed, digitally imaged, collected, recorded, distributed or transmitted, is activated when you pay for and complete your registration or exhibition form or process, or attend any event or activity that is part of this conference, or associated to this conference and its events, and STN Media. Because this conference, educational sessions, social events and trade show are all considered to be public events, there is no reasonable expectation of privacy; furthermore, none is promised or guaranteed by STN or its representatives. In addition, your name, title, identity or location may be revealed in descriptive text or comments in connection with any images, which become the sole property, permanently, of STN Media. If you do not wish to be photographed, we strongly advise you not to attend this conference or any of its associated events or locations.

License

This Code of Conduct was adopted from the example policy from the Geek Feminism Wiki, created by the Ada Initiative and other volunteers, which is under a Creative Commons Zero license.